A customer contacts your sales department about an item. The customer gives your sales department a current part number or item number for a brand you represent. From a professional standpoint, your sales department should not respond by immediately asking the customer, "What is that?" Your sales department should be able to enter the part number and immediately see item description, item dealer price, and item retail prices.

Rather than open a price book, log on to a website, make a phone call, or consult an outside source when working with item numbers or part numbers that are not readily apparent, users can consult price files from within Incremental. Price files give users instant access to item descriptions and prices. Price files can be just as indispensable as inventory databases.

1. Click here to download the sample price file.
2. Locate the folder where Incremental saves contacts, price files, receipt layouts, reports, and images. Unzip the price file, Sample Price File.txt, and place it in the Price Files folder.
3. Go to Incremental and type 123456 in the field labeled Item Number. In our sample price file, 123456 is the item number of an air filter.
4. Click the Search... button.
5. Select Sample Price File from the list.
6. Incremental will search the sample price file for item number 123456 and will automatically complete the description, unit price and unit cost of the item.
7. The completed item information can be used for reference or it can be added to inventory or to an invoice.

Most manufacturers/vendors offer price files. Manufacturer/vendor price files are usually structured to facilitate conversion to formats suitable for different business systems. With little effort, most manufacturer/vendor price files can be converted for use with Incremental. (We can convert files for users.)

Price files for Incremental are simple tab-delimited text files. The image below shows the sample price file opened in Microsoft Excel®. Our sample price file contains only three items, but in practice price files typically will contain thousands of items. To learn more about price files and the Incremental price file format please see Incremental Inventory And Invoice Management System Documentation.